Certifying a document

A certified document is one that has been signed and dated by a recognised person or organisation (eg solicitor, translation company) as a true copy or translation of the original.

Who can certify a document

Note: In some circumstances, INIS may advise you about persons or organisations we accept as sources for certified documents. If you are unsure who to use, contact the relevant unit in INIS for advice.

Certified copies

The following may qualify to make a certified copy of your document:

  • Organisation or authority that issued your original document
  • Solicitor
  • Notary
  • Commissioner of Oaths
  • Chartered accountant
  • Minister of religion (of good standing)

Certified translation

A translator or translation company with an established professional reputation and strong relationships with official organisations (eg government, police) may qualify to make certified translations.

How to certify a document

Ask the person or organisation you have contacted to create a copy or translation of your document.

Then ask them to:

  • Write 'Certified to be a true copy/translation of the original seen by me' on the document
  • Sign and date the document
  • Print their name under the signature
  • Add their occupation, address and telephone number


If you have questions, contact us.

Updated: 20 December 2016

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